A free volunteer form template for nonprofits and events. It asks for roles, availability, experience, contact details and an emergency contact, and works as a volunteer sign up form for one event or a standing volunteer application form. Driver and background check questions appear only for the roles that need them.
Free plan, no card. Unlimited forms and unlimited signups, forever.
15
Questions, all editable
2
Logic rules pre-built
∞
Signups on the free plan
$0
To clone, publish and collect
What's inside
A volunteer sees one question, answers it and moves on, with full-width targets on a phone. Here is question 1, the one the rest of the form branches on.
1 →
Pick up to two. You can switch roles later.
Your logo, colors and font on every screen. See how conversational forms behave on a phone.
The full question list
Questions 2, 3 and 11 stay hidden until logic calls them, so most volunteers see twelve screens. Delete any question, add another question type or drag the order around.
Before you publish
Every question on a volunteer form should change who you call, when, or for what. If an answer changes none of those, cut the question.
People arrive knowing what they want to do, not their emergency contact's number. Opening with the roles makes the first tap easy and lets logic shape the rest of the form. Multiple Choice takes an optional maximum: set it to two and you get a real preference, not every box ticked. More on question order in our form design best practices.
Availability is where most volunteer sign up forms go wrong. A free text box returns answers like “most weekends, depends” that nobody can plan a shift around. Two Multiple Choice questions, one for days and one for mornings, afternoons or evenings, give you two clean columns to filter. Upform has no grid question, and a 21-box grid is hard work on a phone anyway. The tradeoff: someone free Monday mornings and Saturday afternoons reads as free at both times on both days, so confirm the exact shift when you first get in touch.
One Long Text replaces a page of checkboxes. Word the help text around your roles (first aid, working with teenagers, languages spoken) and leave it optional, so a first-time volunteer with nothing to write does not stall.
Nobody sorting cans needs a question about a driver's license, so questions 2 and 3 appear only for drivers. Use the same pattern for any role with its own requirements: one question per requirement, one show rule per role.
Questions 12 and 13 use a Full Name and a Phone Number with a country flag and dial code, so a number from abroad still works. Say in the help text that you will only use it if something goes wrong on a shift. If some roles are fully remote, add a hide rule so those volunteers skip both screens. An emergency contact is also personal data about someone who never saw your form, so keep it only as long as the person volunteers with you. More in our guide to GDPR compliant forms.
Question 14 is a Single Choice and the only answer here that tells you where to spend next month's outreach.
Background checks
Upform does not run background checks, verify identity or store results. The template asks for consent, only for the roles that need it, and your screening provider does the rest.
11 →
Youth mentoring means working with under-18s. Our screening provider will email you a secure link.
Shown only to volunteers who picked Youth mentoring.
Many organizations check volunteers who work with children or vulnerable adults. The template asks only for Youth mentoring; add roles to the rule as your policy requires.
Filter the Google Sheet or the CSV export on question 11, then send each volunteer the link from your screening provider or your country's official scheme.
Do not ask for a Social Security number or a date of birth here. The provider collects what it needs through its own process, keeping that data out of your spreadsheet.
Volunteers who already hold a clearance can send it with a file upload question. Running donations and grant applications too? See how Upform works for nonprofits.
Already wired in
Two rules ship switched on, in the same Logic panel every form uses: AND/OR conditions, 20 operators and four actions (show, hide, jump and end form).
Conditional Logic
2 rules configured
Rule Summary
When Roles is any of "Delivery driver" → Show field: Do you have a valid driver's license?, Can you use your own car for deliveries?
When Delivery driver is one of the two roles a volunteer picks, questions 2 and 3 appear: a driver's license and the use of their own car. Is any of fires whether driving is their only pick or one of two.
Pick Youth mentoring and question 11 appears, a Yes/No asking for consent to a background check. Every other role skips it.
Add your own on top: an is before rule on question 6 can show a Statement to anyone starting before your next orientation session. Every operator is on the conditional logic page.
After the submit
Every signup lands in your responses table, with search, date filters, CSV export and a drawer holding each answer. Contacts counts each volunteer's submissions.
Google SheetsAppends each signup, ready to sort into shifts
SlackPosts each new volunteer to a channel
NotionAdds a row to your volunteer database
Monday.comCreates a board item per volunteer
MailchimpAdds volunteers to an audience, with tags
n8nSigned webhook, route drivers to their own sheetUpform collects signups; it does not assign shifts or send reminders, so most small teams sort the Google Sheet by day and time and schedule from there. Mailchimp adds everyone who submits to the audience you pick, so point it at a volunteer list, not your newsletter. Each connection uses your own account; the full list is on the integrations page.
Four more forms a nonprofit runs, all free.
How much would you like to give?
Pledges, monthly giving and dedications, then your own payment page.
NonprofitHow many places do you need?
Registrations for a fundraiser, a cleanup day or a community event.
EventsCan you make the volunteer thank-you dinner?
Guest counts and dietary needs for a volunteer celebration.
EventsWhat would you like to hear about?
Keep past volunteers and supporters on one list for updates.
Lead generationYes. The template, its logic and every signup you collect sit on the Upform free plan, which has no cap on forms or responses. The free plan shows a small Upform mark on the published form; Pro, at $12 a month, removes it, lifts the 100 MB file storage limit and adds up to five team members.
A logic rule watches question 1. When Delivery driver is among the roles someone picks, it shows questions 2 and 3, about a driver's license and a car. Everyone else skips both screens.
No. Upform records a Yes or No to consent and nothing more; it does not verify identity, run checks or store results. The check runs through your screening provider or your country's official scheme, so send that link to the volunteers who said Yes and keep Social Security numbers off the form.
Yes. Add a Yes/No asking whether they already hold one, then a File Upload with your allowed file types and a maximum size, shown by a logic rule only on a Yes. Uploads count toward the 100 MB of storage on the free plan; Pro has unlimited storage.
Yes. Add a Single Choice or a Dropdown at the top for the event or program, and every response carries the answer, so the Google Sheet or CSV export sorts by event. If each event needs different questions, duplicate the form once per event instead.
Yes, with one addition. Add a Yes/No asking whether the volunteer is 18 or over, and a logic rule that shows a Full Name and an Email for a parent or guardian on a No. Then email the guardian your own consent form. If your roles are for adults only, an end form rule on a No can close the form early instead.
Get started
Clone the volunteer form template, rename the roles to match your programs, check the two logic rules and publish the link. About ten minutes.
No credit card. Unlimited forms and unlimited signups on the free plan.